Office Management Essay

According to Npower (Business Case Studies) often these decisions be administrative in genius and eject be implemented speedily and tend to harbour a weensy risk and argon smaller scale, scarcely are never the less principal(prenominal) choices that people redeem to annoy to adjoin their role. Strategic Decision Implementing that laptops are to be mapd by partners while taboo of the federal agency would be a strategical decision. thither are lots of problems with the partners creation expose of the spot and with the use of laptops as colloquy tools this will provide a direct link surrounded by the stake cater and the partners.I believe that this is a strategic decision as with the pay externalizening and overseeing the development this could really be a step forward for unequivocal Interiors because move net be exchange between partners and the built in bed and messages flowerpot be passed on effectively meaning that in that respect wont be a build-up of fail or office stave with no work and communication between e genuinely angiotensin converting enzyme will be made a lot easier. running(a) Decision Stipulating a lunch duration for each rung member would be an organisational decision. The current schema for lunch quantify is non snug as the employees bum ab go forth to decide when they go as long as one of them is in the office.I believe this is an in operation(p) decision because if affects the day to day runnel of the organisation. If the administrators were set a lunch second each they would have to stick to it and get used to working alongside the time set. Role of Office Manager Operational provision Process As the office knowr my role in establishing a impertinently routine for lunch hour would be to organise a conflict to communicate the proposed changes with administrators and gain their views. Then I would create a plan to vex forward to the administrators and partners.When a decision has been reached a nd the new plan is put into action I would have to oversee the progress of the plan gathering feedback at every opportunity. Issues There is increased frustration between partners and administrators refer satisfactory to the partners carrying out trade union movement they believe the administrators could be doing which would free up more time for the partners. The solution to this would be to for all administrators to be admited how to use the specialist midland design software, this would enable them to alleviate the work load from the partners and smell out more touch in the design side of their work.This would probably be time consuming to train the administrators but the overall outcome would be beneficial to the company. The relationship between partners and the administrators is low-down due to the partners macrocosm out of the office as communication is often via suddenly telephone messages and emails which has led to information being mis-communicated. The solution would be to introduce the use of PDAs (Personal digital Assistants) for partners to be able to communicate with administrators.This would enable the administrators to converge the partners if a problem arises while carrying out work so that no mistakes are made and also they would be able to check their diaries to make appointments without the chance of twice booking. Instant messaging could also assistant with communication as they are authentic instantly and foot be replied to in seconds. pecuniary Planning and Budgetary nurse Financial Planning According to Jim Priebe (ehow) A pecuniary plan is like a blue print. It is a description of what you involve to achieve and the tools you pauperization to achieve it.Financial planning is the treat of asking questions to stop that you manage your risk against unexpected regularts. Managers take aim to be able to exercise jibe over the organisation that they manage to make sure that financial plans are being achieved both for the long term and the suddenly term. Benefits of financial planning are 1 Reducing the risk of a financial crisis. 2 Allows you to understand how each financial decision made affects other areas of finance. Barriers of financial planning are 1 It can be time consuming 2 Can be costly as will involve accountants. Budgetary reignBudgetary escort is precise control of an organisations operations through establishment of standards and targets concerning income and expenditure. unvarying monitoring is required to be effective. Benefits of budgetary control are 1 Coordinates activities crossways departments. 2 Provides a record of organisational activities. Barriers of budgetary control are 1 Budgets can de locomote staff. 2 May cause ambition for resources. Effective commission Delegation is the statistical distribution of tasks by the office manager. Giving responsibilities to employees to carry out the work but the work will remain liable to the office manager.When commiss ioning is carried out properly very good results and high productivity can be achieved. The Process of Delegation Delegation can be very difficult. The process of delegation is 1 Define the task 2 Select the Individual 3 Explain what must be achieved (clear instructions) 4 Discuss requirement to completion 5 Agree a deadline 6 Be there for support 7 of all time give feedback Benefits Time management would be a benefit of delegation as this would allow partners to delegate work so that they have a more tame work load.Delegating tasks will motivate staff and increase productivity. Barriers Forcing someone to do a task that they dont want to or are not capable of would be a rampart, this can be seen in the case line of business when Izzy asked one of the administrators to just watch over what had been make before. This lead to the administrator getting upturned and Izzy feeling unable to approach anyone else. This could have been avoided by management setting out a procedure for staff to follow and allocating the task to someone suitable.Confusion somewhat who is ultimately amenable for tasks is a barrier to effective delegation, this can be seen in the case study as partners are frustrated because they believe that administration is responsible for some of their tasks. This can be right by training administrators to make the delegation process easier. leaders Models I esteem Tomi uses democratic leadership. As Tomi involves the staff in the decision making process of contact times and encouraged staff to stick out their opinions which made the administrators feel like what they verbalize mattered.I believe Izzi uses magisterial Leadership. When Izzi was in charge she would decide the times of meetings even when it was inconvenient to the others meaning work started to underpin which she then thought they could not manage and devised a new procedure which is impossible but Izzi cannot see this. Staff line up it difficult to communicate with her . Autocratic Leadership works where there is no need for input on the decisions and antiauthoritarian leadership works when a leader seeks attend to and guidance from staff to make decisions. egalitarian leadership The impact of this leadership bolt is that it gives staff a voice and they are able to communicate better with management. Democratic leadership style encourages better cooperation and motivates staff because they feel well informed in everything that affects their work. Autocratic Leadership The impact of this leadership style is that it fails to motivate staff and they feel forced to do things managements way although It is not always the best way and staff become stressed being pushed.Autocratic leadership style encourages no communication between staff and management as management make all the decisions found on what they feel is best for the organisation. References Hamel, G. (2008) What is strategic Decision Making http//smallbusiness. chron. com/strategic-decis ion-making-23782. html Npower. growing people through decision making http//businesscasestudies. co. uk/npower/developing-people-through-decision-making/tactical-decisions. html Priebe, J. What is the purpose of Financial Planning http//www. ehow. com/info_7755005_purpose-financial-plan. html